NOTE: While you normally receive a monthly billing statement,
if you do not, you MUST still make your payment. In this
occurs, make your check payable to "Mariposa" and mail it to:
Mariposa Community HOA
c/o The Prescott Companies
Community Association Bank
P.O. Box 61658
Phoenix, AZ 85082-1658
Pursuant to the Association's Bylaws and CC&Rs, the Board of
Directors of the Association has been granted the power and authority to
contract for all services and maintenance functions on behalf of the
Association. To accomplish this task the Board has contracted
with The Prescott Companies to help facilitate the day-to-day
needs of the Association.
Some of the major responsibilities of our Property Manager are as
follows:
-
Provide advice to the Board and its committees
about generally accepted industry standards, new laws and
regulations. The Board is still responsible for enforcement of
its policies.
-
Act as the Association's agent, in the Association's
name, but only under the supervision of the Board.
-
Make reasonable
efforts to implement the Boards decisions. If the Property
Manager cannot perform the action needed, he/she shall hire professionals
at the Association's expense, to perform said task. The
Property Manager shall oversee all subcontractors hired by the
Association.
-
Maintain 24-hour "emergency" service and act on all
service calls regarding common areas.
-
Organize and maintain the
Association's records and documents.
-
Attend the Annual Election
Meeting of the Association and the monthly Board of Directors meeting.
-
Prepare specifications and obtain a minimum of three (3) bids for
necessary common area repairs (landscaping, pool, exterior building
maintenance, etc.). Ensure contracted prices are within limits
of annual budget. The Board will make the final decision based
on said bids.
-
Collect and account for all assessment fees (monthly
and special) prescribed by the Association. Shall set up and
maintain checking, savings and other accounts (all federally insured) on
the Association's behalf.
-
Provide the Board with the
Association's monthly financial statement and delinquent accounts.
-
Before each fiscal year, provide the Board with a proposed annual
budget. The decision to adopt the Property Manager's proposed
budget shall be reserved by the Board.
-
Contract annually with a
Certified Public Accountant (CPA) to perform an annual audit on the
Association's books and records. The cost of the audit shall be
approved in advance by the Board.
-
Contract annually with a
professional to prepare the annual reserve study. The reserve
study is used to determine maintenance fees for the ensuing year.
-
Obtain any insurance required in accordance with the Association's
CC&Rs.
-
Pay all assessments, taxes, assignments or premiums of
insurance when directed to do so by the Board.
Please keep in mind that the Property Manager is our agent and works
for us to help make our community a better place to live and to assist us
in resolving community maintenance issues. While the Property
Manager has in the past been the only contact source for you to reach a
Board member (other than a Board meeting), we are committed to changing
that. Please feel free to contact the Board directly with any
concerns that you might have.
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